Utilities Menu Utilities Menu
View Data Files
Using this utility, an A-Systems Support Technician can assist the user with viewing raw data in a data table. The option is password protected, and can only be run with the assistance of a Support professional.
The System Password is used to gain access to the user file. Any inserting, changing or deleting of user information is protected by the system password.
The system keeps track of all users currently logged into the accounting system. Each user has a unique identification. This program allows a user to view all active users.
The system can keep track of which procedures are accessed by each user, and when. This program allows the user to view this activity log.
Each time a user posts information in the system, a record is kept of the posting, along with a PDF record of all the associated posting reports. The file that contains these records also contains records of each Data File Backup, Data File Restore, Data File Purge, Instant Check and Abandoned Posting.
View Sent Email Messages
If emails are being sent directly from the accounting software and not through Outlook or another third party mail program, sent messages can be viewed here.
All system report previews can be saved as PDF (Portable Document Format) files. These files are the de facto standard for sharing formatted report information with others, regardless of their computing platform. A common practice is to attach one or more PDF files to an email message. If a large number of reports needs to be sent via email, this program can be used to merge them into one large PDF file.
Export Data for BusyBusy
The integration with BusyBusy time keeping allows for BusyBusy to keep a record of current employees, jobs, gl accounts etc. Use this menu item to generate a spreadsheet containing this information to be captured by the BusyBusy interface.
Upload Information to ourlinQ
The integration with ourlinQ requires the accounting software to export job information. Use this menu item to export and upload that information.
Recalculate AP Vendor Payments
This utility will recalculate the payments made to all vendors for all years.
Recalculate AR Balances
This utility will recalculate the current balance for all customers.
This option will recalculate the balances of all fiscal periods for all General Ledger accounts. This will ensure that the total of all transactions to a given account during a given period is reflected in the figure stored in the totaling file.
This program will recalculate the cost to-date figures in the Job Budget file.
This program will recalculate the Quarter to Date and Year to Date figures for employee records.
Recalculate Equipment Cost Totals
This program will recalculate the cost to-date figures in the Equipment Master file.
Recalculate Inventory Totals
This program will recalculate the quantities on hand in the Inventory Master file.
Edit Time Off Available
This option allows the user to move posted General Ledger transactions from one GL Account to another or from one Job Cost Code to another.
This utility allows a new fiscal period to be inserted between two currently established periods.
The Purge History program permanently removes historical data from the computer hard drive. The purpose of the purge is to keep the data files from growing extremely large and affecting the speed and performance of the software.
Merge Records
This utility can be used to merge two identical records. For example, if a vendor has been added twice with just a slightly different name and invoices have been posted to both vendors, this utility can be used to move all the detail from one vendor record to the other and delete the duplicate vendor.
Compare Payroll Totals
This utility will compare the information in the Employee Record (summary) with the information in the payroll history file (detail).
Capitalize Database Fields
Use this utility to change fields from all caps style (JOHNSON SUPERIOR, INC.) to capitalized style (Johnson Superior, Inc.).
Support
For help with this menu contact technical support. Many of the options are password protected.
Reset System Password
System File Maintenance
Data File Maintenance
Edit GL Trans File
Special Functions
Recover Batch Files
Show Statistics
Remove Temporary Files
Recover Attached Documents
TPS Tester
Connect Using TeamViewer
Connect Using GoToMeeting
Upload File to FTP Site