Utilities: Recalculate Equipment Cost Totals

The Recalculate the Equipment Cost Totals program will recalculate the cost to-date figures in the Equipment Master file.

CAUTION: The recalculate will always rewrite the Equipment master file. Before any recalculation process, it is recommended that a full backup of data files be made.

When Recalculate Equipment Cost Totals is chosen from the Utilities Menu, the following screen will come into view.

This program recalculates the totals for all Equipment from the General Ledger Transaction file for the following three fields.

1. The Cumulative field - contains the total expense for the select cost category.
 2. The Year to Date field - contains the expense for the Year to Date for the selected cost category.
3. The Month to Date field - contains the expense for the selected cost category for the Month to Date.

See the Maintenance Tab in Equipment Entry for more information on these three fields.

Cumulative (check box)

If this box is checked, the Cumulative field totals will be recalculated for all fiscal periods.

Year to Date (check box)

If this box is checked, the Year to Date Totals will be recalculated. The Since Fiscal Period field will be available. Enter the fiscal period at which to start the recalculation. The system will use that fiscal period and calculate forward to the current period. For example: If July was entered and the current month was December, the program would recalculate the Year to Date total field from July to December.

Month to Date Totals (check box)

If this box is checked, the Month to Date Totals field will be recalculated. The Fiscal Period field will become available. Enter the fiscal period at which to start the recalculation. The system will use that fiscal period and calculate forward to the current period. For example: If July was entered and the current month was December, the program would recalculate the Month to Date total field from July to December.

Proceed (button)

This button will start the recalculation process.

Enter the System Password

The System Password consists of one to ten characters and is used to gain access. For more information, see System Password.

Recalculation Process

When the Proceed button is pressed, the following screen will come into view. Note: Equipment Cost recalculations can be time consuming. Depending on the size of the file and the speed of the computer, the recalculations process could take anywhere from a few minutes to an hour. Plan accordingly.

No (button)

To cancel the recalculation, press this button and the program will return to the main screen.

Yes (button)

When the Yes button is pressed, the program will perform the Equipment Cost Recalculation then the following screen will come into view.

Finish (button)

If the Finish button is pressed, the recalculation will be accepted and the main screen will be displayed.

Undo (button)

At the end of the recalculation, there is the opportunity to Undo the process. The Undo button restores everything in the program to the state it was in before the Yes button was pressed and the main screen will be displayed. This option is available until the Finish button is pressed. NOTE: Once the Finish button is pressed, the calculation is finalized and there is no easy method to reverse the calculation.