Utilities: View Postings and Backups Utilities: View Postings and Backups
Each time a user posts information in the system, a record is kept of the posting, along with a PDF record of all the associated posting reports. The file that contains these records also contains records of each Data File Backup, Data File Restore, Data File Purge, Instant Check and Abandoned Posting.
This program allows the user to view these records, and to view any associated Posting Reports or ACH Records.
This is a list of all the postings that have taken place.
PDF Reports for Tagged Posting(s) (button)
Each posting has an associated PDF file which contains the reports generated during that posting. These can be viewed using any PDF Viewer software. To view the reports for a single posting, simply highlight the posting and click the PDF Reports for Tagged Postings button. To view the reports for more than one posting, use the Tag / Untag button to place a check mark on each desired posting, then click the PDF Reports button. The system will combine all the tagged posting reports into one PDF file and display it using the default PDF Viewer.
View ACH File (button)
Some Payroll Check Postings and AP Check Postings also generate an ACH file. This is a text file that is emailed to the bank to effect an electronic transfer of funds to employees or vendors. Since this can be sensitive information, ACH files are not stored anywhere on the user's hard drive. Instead, the information from the original ACH file is stored with the posting and can be retrieved here. Postings that have generated an ACH file will appear with a check mark in the ACH column. Highlight the desired check posting record and click the View ACH File button. A representation of the ACH file will appear with the option to export it to a text file.
Email Vouchers (button)
If the highlighted posting has generated an ACH file, the system can reproduce pdf copies of the payment vouchers and email them to the appropriate employees. Simply highlighted the desired ACH Check Posting and click the Email Vouchers button. The Email Direct Deposit Vouchers program will run.
View Detail (button)
Highlight the desired posting and click this button to view more details about the posting.
This is a list of all the backups and restores that have taken place.
View Detail (button)
Highlight the desired backup or restore and click this button to view more details.
This is a list of all the data file purges that have taken place.
View Detail (button)
Highlight the desired purge record and click this button to view more details.
Every time an Instant Check is printed from the Payroll, Accounts Payable or General Ledger module, a permanent record of that instant check is recorded here. This record is kept whether the instant check is posted or not.
View Detail (button)
Highlight the desired instant check and click this button to view more details.
This is a list of all the postings that were attempted and the UNDO button was subsequently pressed.
View Detail (button)
Highlight the desired abandoned posting and click this button to view more details.