Utilities: Move GL History

This option allows the user to move posted General Ledger transactions from one GL Account to another. Select Move GL History from the Utilities Menu and the following screen comes into view. The first two tabs allow the user to move ALL transactions from the chosen account or job to a new account or job. The third tab allows the user to move selected transactions from one account to another.

GL Transactions

Enter the original General Ledger account number in the first field or press the lookup button and the General Ledger account screen comes into view. Enter the destination General Ledger Account number in the second field or press the lookup button and select from a list of accounts.

Job Costs

Enter the original Job and Cost Code in the first set of fields. Enter the destination Job and Cost Code in the second set of fields. All transaction detail will be moved from the first job to the second job.

Entire Job (Radio Button)

If this radio button is selected, the screen will change to display the following:

Enter the original Job in the first field and the destination Job in the second field. All transaction detail will be moved from the first job to the second job

Multiple Cost Codes (Radio Button)

If this radio button is selected, the screen will change to display the following:

Using this window, insert more than one set of From: and To: Jobs and Cost Codes.

When all the information has been entered into either of the first two tabs, press the Proceed button. The system will then move the transactions and update all General Ledger Account balances. When finished the following screen comes into view.

Equipment Costs

Enter the original Equipment and Cost Category in the first set of fields. Enter the destination Equipment and Cost Category in the second set of fields. All transaction detail will be moved from the first piece of equipment to the second piece of equipment.

All Codes for One Piece of Equipment (Radio Button)

If this radio button is selected, the screen will change to display the following:

Enter the original piece of equipment in the first field and the destination piece of equipment in the second field. All transaction detail will be moved from the first piece of equipment to the second piece of equipment

Multiple Cost Categories (Radio Button)

If this radio button is selected, the screen will change to display the following:

Using this window, insert more than one set of From: and To: Equipment and Cost Categories.

When all the information has been entered into either of the first two tabs, press the Proceed button. The system will then move the transactions and update all General Ledger Account balances. When finished the following screen comes into view.

Individual Transactions

Use this tab to change the distribution of individual transactions. When this tab is selected, the following window will come into view:

The tabs are for sorting transactions by Record Id, by Journal Id, or by Account. Individual Transactions can be located by typing the Record Number at this screen. The system will automatically move to the typed Record Number.

Change Distribution

Click this button to modify the distribution of the highlighted transaction. The following window will be displayed:

This window shows all the detailed information for the transaction. The only fields available for editing are the G/L Account, Job ID, and Cost Code fields. Modify these distribution fields as desired and click OK to save the changes or Cancel to close the window without saving.