General Liability Audit General Liability Audit
The General Liability Audit Report was designed to greatly ease the burden of insurance audits frequently required by insurance companies. This report also provides a convincing audit trail for all General Liability accruals. The following screen comes into view when this option is selected under Reports on the Payroll main menu.
Click on any column header to sort the listed items. This will be useful when the list of reports has grown.
Insert or Change (button)
To modify the information used in generating the report, press the Insert button or highlight the desired report title and press the Change button. For more information, see Insert or Change a General Liability Audit Report.
Press the Delete button and the following screen comes into view. Press the Yes button, and the highlighted record will be deleted. If the No button is pressed, the program returns to the previous screen.
To print a report, highlight the desired report and press the Print button. For more information, see Printing Reports.
Note: If the message "Nothing to Print" comes into view when the Print button is pressed, there are two main causes:
A. There is no information within the selected limits. Remove all limits, then reinsert the limits one at a time. If the report still will not print, insert a new report title.
B. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.
This button closes the program and returns to the main screen.
Insert or Change a General Liability Audit Report
To Insert or Change a report, press the appropriate button and the following screen will come into view. This screen displays the possible limits that may be set. No limits should be set if a complete listing of every timesheet detail is desired. Several limits may be set to narrow the list down to a very small range of detail items.
Following is a description of each of the limits. Check the appropriate boxes and enter the desired limits. When all desired limits have been set, press the OK button to save the settings. Press the Cancel button to return to the browse screen without saving the settings.
Hint: Increase speed on the General Liability Reports by limiting the date range. This does not apply to the General Liability Audit by Employee report, although the speed is increased by increasing the Fiscal Period Interval.
Report Title
The name of the report. Warning: The title is used to store the selected limits; without a title there are no selected limits stored. The message "Nothing to Print" will come into view when the Print button is selected from the previous screen.
User
Enter the User ID of the report creator.
Lock (check box)
If this option is selected, only the User listed in the User field can change or delete this report.
The information on the report may be limited to one state by checking the Select State box. If the Select State box is unchecked, all states will be reported.
Select State (check box)
Activates the State ID field if this box is checked.
State ID
Enter the two-letter identification of the state to be printed or press the lookup button and the State Setup screen will come into view. Highlight the desired state and press the Select button.
Transactions from one fiscal period or a range of periods may be printed by checking the Select Periods box. If the Select Periods box is not selected, then all fiscal periods will be printed. The following limits apply for all General Liability Audit Report Types except General Liability Audit by Employee.
Sel. Fiscal Periods (check box)
Activates the ranges which are defined on the next lines. To select only one period, check this box and enter that period in both the From and To fields.
From
Selects the first period in a range of periods. Enter the period or press the lookup button and the Fiscal Period Maintenance screen will come into view. Highlight the desired fiscal period and press the Select button.
To
Selects the last job in a range of jobs or a single job. Enter the period or press the lookup button, and the Fiscal Period Maintenance screen will come into view. Highlight the desired fiscal period, and press the Select button.
Warning: If dates are selected, the report generation may be time consuming.
Select Dates (check box)
Activates the ranges defined on the next lines if the box is checked. This option may be used to limit transactions to a particular date or range of dates. To limit transactions to a particular date, enter the first and last dates of the desired range. To limit transactions to a single date, enter that date in both the From and To fields.
From
Selects the first date in a range of dates or a single date. Enter the date or press the lookup button, and a Calendar will come into view. Highlight the correct date and press the OK button.
To
Selects the last date in a range of dates or a single date. Enter the date or press the lookup button, and a Calendar will come into view. Highlight the correct date and press the OK button.
General Liability Codes may be chosen. If the Select General Liability Codes box is not selected, then all General Liability Codes will be printed.
Select General Liability Codes (check box)
Activates the ranges which are defined on the next lines. To select one General Liability Code, check this box and enter that code in both the From and To fields.
From
To select a limited number of liability codes, enter the first code in the range of codes or press the lookup button and the Liability Codes screen will come into view. Highlight the desired code and press the Select button.
To
Select the last liability codes in a range of codes or a single liability code. Enter the last code or press the lookup button and the Liability Codes screen will come into view. Highlight the desired code, and press the Select button.
Use this section to limit the report by employee. Use the Range setting to set a range of employee numbers. Use the List setting to specify a list of employees to be included.
All, Range, List (radio buttons)
Select the All radio button to ignore Employee reporting limits. Select Range to enter a range of Employees in the From and To fields. Select List to report on a list of selected Employees.
These fields will be available if the Range radio button is selected.
From
Selects the first employee in a range of employees or a single employee. To select a limited number of employees, enter the first employee's ID number in the range of numbers or press the lookup button. The Employees screen will come into view. Highlight the desired employee, and press the Select button.
To
Selects the last employee in a range of employees or a single employee. To select a limited amount of employees, enter the last employee's ID number in the range of numbers or press the lookup button. The Employees screen will come into view. Highlight the desired employee, and press the Select button.
Edit Employee List (button)
Click the Edit Employee List button to add or remove Employees from the list of Employees to be included in the report. The following screen will come into view.
Retrieve a Saved List / Save This List for Future Use (buttons)
Use these buttons to save the current list of included records for future use, or to retrieve a previously saved list. See Saved Report Limit Lists for more details.
Available Records
All Available Employees that are not included in the list are displayed in these columns.
Included Records
All Included Employees are listed in these columns. Use the arrows to move selected records or all records between the Available and Included areas.
There are five different formats to choose from. Specify the desired report format by checking the radio button.
General Liability Audit by Job (radio button)
This option lists the General Liability Audit by job in numerical order.
General Liability Audit by Employee (radio button)
This option lists the General Liability Audit by Employee in alphabetical order.
General Liability Audit by State (radio button)
This option lists the General Liability Audit by State in alphabetical order.
Overtime by Employee (radio button)
This option lists the Overtime in alphabetical order by Employee.
Overtime by Job (radio button)
This option lists the Overtime in numerical order by Job.
30 Day Version (check box)
Select this option to change any of the reports from weekly headings to monthly headings. The report will print data for one whole year. See Report - Sample 30 Day Version.
All Timesheets (radio button)
This option lists all timesheets.
Job Timesheets Only(radio button)
This option lists only job timesheets.
Non-Job Timesheets Only (radio button)
This option lists only non-job timesheets.
It is possible to tell the system which job(s)and cost code(s) to consider on the report. If the Select Jobs and Select Cost Code boxes are not checked, all jobs and cost codes will be printed. To limit the range of job and/or cost codes, select the appropriate box(es).
Select Jobs (check box)
Activates the ranges which are defined on the next lines. To select only one job, check this box and enter that number in both the From and To fields.
From
Selects the first job in a range of jobs or a single job. Enter the number or press the lookup button and the Job Setup screen comes into view. Highlight the desired job and press the Select button.
To
Selects the last job in a range of jobs or a single job. Enter the number or press the lookup button and the .Job Setup screen will come into view. Highlight the desired job and press the Select button.
Select Cost Codes (check box)
Activates the ranges which are defined on the next lines. To select only one cost code, check this box and enter that number in both the From and To fields.
From
Selects the first cost code in a range of codes or a single code. Enter the number or press the lookup button and the Cost Code screen comes into view.
To
Selects the last cost code in a range of codes or a single code. Enter the number or press the lookup button and the Cost Code screen will come into view. Highlight the desired record and press the Select button.
A single cost code may be broken down into six cost types and are listed at the side of this field. Each checked category will be included in the report. These cost types are Labor, Materials, Subcontracts, Equipment, Burden and General.
Portrait (radio button)
Specifies how the report is positioned on the page when printed. Portrait is the standard. Portrait is printed vertically.
Landscape (radio button)
Specifies how the report is positioned on the page when printed. Landscape is printed horizontally
Click this button to save the current settings and print the report immediately, without having to return to the Report Title browse window.
Report Sample: General Liability Audit by Job
