Cost Codes Cost Codes
This program allows a dictionary of cost codes to be set up and maintained. This dictionary of codes is used to select the various budget items on each job. This screen is accessed through Cost Codes on the Job Costing Main Menu.
Add or Change (button)
To modify the information used in generating the report, press the Add button or highlight the desired report title and press the Change button. For more information, see Add or Change a Cost Code.
Press the Delete button and the following screen comes into view. Press the Yes button and the highlighted record will be deleted. If the No button is pressed, the program returns to the previous screen.
This button closes the program and returns to the main screen.
Press the Add or Change button and the following screen will come into view.
Cost Code
The number of digits in a cost code is specified when the system is setup. The cost code may be from one to ten digits in length. Enter the desired cost code number.
Description
Enter up to 100 characters of description. The description is usually the description of the job phase.
Heading (check box)
Check this box is this cost code entry is a Heading. Heading cost codes cannot be used to create budgets. They are simply delimiters for showing groups of codes. A heading cost code will show up in Bold on the Cost Code Browse window.
Active (check box)
When new codes are entered, they will be "Active" by default. To deactivate a cost code, uncheck this box. Inactive cost codes will not show up on the cost code browse/lookup window unless the operator desires.
Workers Comp.
If a craft code is entered here, it will be used as the default during Job Budget Entry. Enter the code for Worker's Compensation or press the lookup button and the Worker's Comp Codes screen will come into view. Highlight the desired Worker's Compensation code and press the Select button.
Certified Payroll
If a craft code is entered here, it will be used as the default during Job Budget Entry. Enter the code for Certified Payroll or press the lookup button and the Certified Payroll Codes screen will come into view. Highlight the desired Certified Payroll Code and press the Select button.
General Liability
If a craft code is entered here, it will be used as the default during Job Budget Entry. Enter the code for General Liability or press the lookup button and the General Liability Craft Codes screen will come into view. Highlight the desired General Liability Code and press the Select button.
These fields are used by the system to determine what the default values will be in Job Budget Entry. For each of the code types (Materials, Labor, Equipment, Subcontract, General and Burden), a General Ledger Control Account may be entered. Enter the account to which costs for that particular code type will be applied.
These fields are used by the system to determine what the default values will be in Job Budget Entry. The Burden Percentage is the percentage amount that will be automatically added to the values entered for that particular code. For each of the Burden types (Materials, Labor, Equipment, Subcontract and General), a percentage and/or price per unit may be specified.
Material Unit
Enter the Material Unit. This is the default that will be used in Job Budget Entry.
Average Labor Rate
Enter the Average Labor Rate. This is the default that will be used in Job Budget Entry.
Average Equipment Rate
Enter the Average Equipment Rate. This is the default used be in Job Budget Entry.
Material Cost Per Unit
Enter the Cost Per Unit for Materials associated with this Cost Code.
Enter a default Item ID if this cost code should always have an associated Item ID in Job Budget Entry.
Force Defaults onto Budgeted Cost Codes (button)
This button will force any changes made to the selected Cost Code to be updated on the Job Budgets that use the selected Cost Code.
Edit Equivalency Table (Xactimate Interface)
If budgets are to be imported from an outside source, an Equivalency Table can be entered that will equate one or more external cost code identification numbers with a valid Cost Code from the list box. This is specifically designed for use with Xactware's "Xactimate" and "Xact Remodel" estimating packages, so this document will refer specifically to Xactimate codes; however, it can be used to equate Cost Codes with codes from any 3rd party estimating system. Click the Edit Equivalency Table button and this window will appear:
Highlight any cost code and one or more associated Xactimate codes may show up in the list box on the right. This means that any cost item assigned to any of the Xactimate codes displayed will be imported into the highlighted Cost Code on the left. To modify the associated Xactimate codes for this Cost Code, use the Attach Codes and Detach Highlighted Code buttons.
Attach Codes
Use this button to attach one or more Xactimate codes to the highlighted Cost Code. The following window will appear:
This is a list of the item codes used by the Xactimate estimating system. Use the Tag/Untag button to tag any Xactimate codes that belong to the listed Cost Code. If the desired Xactimate code doesn't exist, click Add to add the code to the list using the following window:
External Code
Enter the code number that will be imported from the external source.
Adjustment Percent / Markup Percent
When amounts come from an external estimating source, they may not reflect the estimated cost associated with the activity, but the retail price to the customer. If this is the case, enter a percentage in this field that will allow the system to calculate the budget amount from the retail amount. For example, if the retail amount includes a 40% markup, either enter 40% in the Markup Percent field or the inverse of the markup percent (in this case 71.4%) in the Adjustment Percent field. Whichever field is entered, the other field will be updated automatically.
Associated Cost Code (drop list)
Select the cost code number from the accounting system that will receive the budget amount.