Subsidiary Schedule Printing Subsidiary Schedule Printing
The Subsidiary Schedule Printing option on the General Ledger Reports Menu allows the printing of a breakdown of the Master accounts, listing each subsidiary account and its balance.
Master accounts may be specified during Financial Statement Design. Often times, an account needs to be broken into several smaller accounts for better record keeping, but only the total from the small accounts should be on financial statements. To provide for such cases, the system will allow a master account to be defined. The master account may have several subsidiary department accounts under it. The totals from all subsidiary accounts will be summarized by the master account. A master account will be printed on financial statements where subsidiary accounts are not printed.
Upon entering the program, the following screen will come into view.
Click on any column header to sort the listed items. This will be useful when the list of reports has grown.
Add or Change (button)
To modify the information used in generating the report, press the Add button or highlight the desired report title and press the Change button. For more information, see Add or Change a Subsidiary Schedule Printing.
Press the Delete button and the following screen comes into view. Press the Yes button and the highlighted record will be deleted and the previous screen comes into view. If the No button is pressed, the program returns to the previous screen.
To print a report, press the Print button. For more information, see Printing Reports.
Report Description: Subsidiary Schedule Report
Report Sample: Subsidiary Schedule Report
Note: If the message "Nothing to Print" comes into view when the Print button is pressed, there are two main causes:
A. There is no information within the selected limits. Remove all limits, then, one at a time, reinsert the limits. If the report still will not print, insert a new report title.
B. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.
This button closes the program and returns to the main screen.
Help (button)
see How to use help
Add or Change a Subsidiary Schedule Printing
To Add or Change the report, press the appropriate button and the following screen will come into view.
Report Title
The title of the report. Warning: The title is used to store the selected limits. If no title is entered for the report, the message "Nothing to Print" will come into view when trying to print the report.
User
Enter the User ID of the report creator.
Lock (check box)
If this option is selected, only the User listed in the User field can change or delete this report.
Print for fiscal Period
Enter the number of the period for which the report should be generated or press the lookup button and the Fiscal Period Maintenance screen will come into view. Highlight the desired period and press the Select button. The previous screen will come into view. The default is the ‘Current’ period. The period selected will be displayed after the lookup button.
Readability Bars (check box)
Select this option to add Readability Bars to the generated Report. Click the color box to select the Readability format. The following screen will come into view.
Select the Readability Bar color or press the Define button to select a Custom Readability Bar color.
Statement Format
If the system is set to allow Multiple Financial Statement Designs, select the desired format here.
Portrait (radio button)
Specifies how the report is positioned on the page when printed. Portrait is the standard. Portrait is printed vertically.
Landscape (radio button)
Specifies how the report is positioned on the page when printed. Landscape is printed horizontally.
Click this button to save the current settings and print the report immediately, without having to return to the Report Title browse window.
Report Description - Subsidiary Schedule Report
The Subsidiary Schedule Report heading includes the report date, the fiscal period, fiscal period description, the department number and page number.
Account #, Description
These columns list the account numbers and descriptions. If the account is a master account, the description will be followed by several dashes and the words Master Account.
Month-to-Date
This is the account total from the beginning of the period to the report date. Credit accounts show negative amounts and debit accounts show positive amounts.
Year to-Date
This column shows the account total for the fiscal year to the date of the report.
Master Account Total
Each account balance column is totaled to show the period-to-date and year-to-date totals for the master account.
Report Sample - Subsidiary Schedule Report
