Receipt Proof Listing

Accounts Receivable: Receipt Proof Listing

This report is a list of all the receipts held in the Receipts File. These receipts have been entered, but not yet posted. This printout is useful as a verification or proof list of the receipt entries so that corrections can be made before they are posted.

This screen is available through Print Receipt Proof Listings in the Receipt Entry screen.

Click on any column header to sort the listed items. This will be useful when the list of reports has grown.

Add or Change (button)

To modify the information used in generating the report, press the Add button, or highlight the desired report title and press the Change button. For more information, see Add or Change a Receipt Proof Listing.

Delete

Press the Delete button and the following screen comes into view. Press the Yes button and highlighted report will be deleted. If the No button is pressed, the program returns to the previous screen.

Print (button)

To print a report, press the Print button. For more information, see Printing Reports.
Report Description: A/R Receipt Proof Listing
Report Sample: A/R Receipt Proof Listing

Note: If the message "Nothing to Print"comes into view when the Print button is pressed, there are two main causes:
1. There is no information within the selected limits. Remove all limits, then reinsert the limits one at a time. If the report still will not print, insert a new report title.
2. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.

Close (button)

This button closes the program and returns to the main screen.

Help (button)

see How to use help

Add or Change a Receipt Proof Listing

To Add or Change a report, press the appropriate button and the following screen will come into view. This screen displays the possible limits that may be set. No limits should be set if a complete listing of every receipt in the Receipts File is desired. Several limits may be set to narrow the list down to a very small range of receipts.

Following is a description of each of the limits. Check the appropriate boxes and enter the desired limits. When all desired limits have been set, press the OK button to save the settings. Press the Cancel button to return to the browse screen without saving the settings.

Report Title

The title of the report. Warning: The title is used to store the selected limits. If no title is entered for the report, the message "Nothing to Print" will come into view when trying to print.

Customers

Use this section to limit the report by customer. Use the Range setting to set a range of customer numbers. Use the List setting to specify a list of customers to be included.

All, Range, List (radio buttons)

Select the All radio button to ignore Customer reporting limits. Select Range to enter a range of Customers in the From and To fields. Select List to report on a list of selected Customers.

These fields will be available if the Range radio button is selected.

From

Enter the customer number. Press the lookup button and the Customer Entry screen comes into view. Highlight the desired customer and press the Select button.

Edit Customer List (button)

Click the Edit Customer List button to add or remove Customers from the list of Customers to be included in the report. The following screen will come into view.

Retrieve a Saved List / Save This List for Future Use (buttons)

Use these buttons to save the current list of included records for future use, or to retrieve a previously saved list. See Saved Report Limit Lists for more details.

Available Records

All Available Customers that are not included in the list are displayed in these columns.

Included Records

All Included Customers are listed in these columns. Use the arrows to move selected records or all records between the Available and Included areas

Receipts Types

Choose the Receipt type to be included on the listing by checking the desired button.

Trade Invoice Receipts (radio button)

Trade Invoice Receipts are payments for items and services sold independently of any job. They are also for work that is paid on a Time and Materials basis.

Progress Billings Receipts (radio button)

Progress Billings Receipts are payments for the invoices or periodic billings sent out to the contract holders of the jobs and are based on the job’s contract price.

Print Order

Select either Entry Order or Customer Order.

Entry Order (radio button)

This is the order in which the receipts were entered into the system.

Sort by Customer Name (radio button)

This prints the report by customer name in alphabetical order.

Job

Use this section to limit the report by Job. Use the Range setting to set a range of Job ID numbers. Use the List setting to specify a list of Jobs to be included.

All, Range, List (radio buttons)

Select the All radio button to ignore Job reporting limits. Select Range to enter a range of Jobs in the From and To fields. Select List to report on a list of selected Jobs.

These fields will be available if the Range radio button is selected.

From

Selects the first job in a range or a single job. Enter the job number. Press the lookup button and the Job Setup screen comes into view. Highlight the desired job and press the Select button.

Selects the last job in a range or a single job. Enter the job number. Press the lookup button and the Job Setup screen comes into view. Highlight the desired job and press the Select button.

Edit Job List (button)

If the List radio button is selected, this button will be available. The following screen will come into view when the Edit Job List button is pressed.

Use the arrows to move Jobs from the Available list to the Included list. All Jobs in the Included Records section will be included on the report. Use the tabs to sort each section by Job Number or by Job Name.

Reference Numbers

Select References (check box)

This field limits the receipts to be printed by reference number. Enter the first and last reference numbers of the receipts to be printed.

From

This option selects the first reference number in a range of reference numbers or a single reference number. Enter the reference number.

This option selects the last reference number in a range of reference numbers or a single reference number. Enter the reference number.

Orientation

Portrait (radio button)

Specifies how the report is positioned on the page when printed. Portrait is the standard. Portrait is printed vertically.

Landscape (radio button)

Specifies how the report is positioned on the page when printed. Landscape is printed horizontally.

Report Description - A/R Receipt Proof Listing

This report lists, customer information, receipt information and reconciliation information.

Customer Information

The customer name, phone number, and customer number are listed.

Receipt Information

The Date of the Receipt and the amounts are listed. The discount, unreconciled and received amounts are listed. Any amounts not applied to invoices will be listed as Unreconciled and will be applied as a credit to the customer’s account upon posting.

Reconciliation Information

Reconciliatory information for the invoice and/or job number is listed. For Balance Forward customers the job number will not be listed. If partial amounts are paid on invoices, the remaining balance for each invoice is listed. The amount discount, retention, received and remaining amounts are listed. Any amounts not applied to invoices will be listed as "Not Reconciled" and will be applied as credit to the customer's account upon posting.

Report Sample - A/R Receipt Proof Listing