Print Payroll Check Register Print Payroll Check Register
Even though check registers are always printed during check writing, they may be reprinted using Print Check Register from the Payroll Payments Menu. This method gives the option of printing monthly or quarterly payroll check registers if desired. Both computer generated checks and hand-written or voided checks posted through payroll posting will appear on the register.
Click on any column header to sort the listed items. This will be useful when the list of reports has grown.
Add or Change (button)
To modify the information used in generating the report, press the Add button or highlight the desired report title and press the Change button. For more information, see Add or Change a Payroll Check Register Report
Press the Delete button and the following screen comes into view. Press the Yes button and the highlighted record will be deleted and the previous screen comes into view. If the No button is pressed, the program returns to the previous screen.
To print a report, highlight the desired report title and press the Print button. For more information, see Printing Reports.
Report Description: Check Register Listing
Report Sample: Check Register Listing
Note: If the message "Nothing to Print"comes into view when the Print button is pressed, there are two main causes:
A. There is no information within the selected limits. Remove all limits, then, one at a time, reinsert the limits. If the report still will not print, insert a new report title.
B. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.
This button closes the program and returns to the main screen.
Add or Change a Payroll Check Register Report
To Add or Change a report, press the appropriate button and the following screen will come into view. This screen displays the possible limits that may be set. No limits should be set if a complete listing of the check register is desired. Several limits may be set to narrow the list down to a very small range of check register transactions.
Following is a description of each of the limits. Check the appropriate boxes and enter the desired limits. When all the desired limits have been set, press the OK button to save the settings. Press the Cancel button to return to the browse screen without saving the settings.
Report Title
The title of the report. Warning: The title is used to store the selected limits. If no title is entered for the report, the message "Nothing to Print" will come into view when trying to print the report.
User
Enter the User ID of the report creator.
Lock (check box)
If this option is selected, only the User listed in the User field can change or delete this report.
Checking account
Enter the checking account number or press the lookup button and the General Ledger Accounts screen will come into view. Highlight the desired record and press the Select button. The account description will be displayed next to the lookup button.
If the Selected Dates box is not checked, all dates will be printed.
Selected Dates (check box)
Activates the ranges defined on the next lines. This option may be used to limit dates to a particular range of dates or to a specific date. To limit transactions to a single date, enter that date in both the From and To fields.
Check Dates (radio button)
Select this button if dates are to be limited by check dates.
Posted Dates (radio button)
Select this button if dates are to be limited by posting dates.
From
Selects the first date in a range of dates or a single dates. Enter the date or press the lookup button and a Calendar will come into view.
To
Selects the last date in a range of dates or a single date. Enter the date or press the lookup button and a Calendar will come into view.
If the Select Fiscal Periods box is not checked, all fiscal periods will be printed.
Select Fiscal Periods (check box)
Activates the ranges defined on the next lines. This option may be used to limit fiscal periods to a particular period or range of periods. To limit transactions to a single fiscal period, enter that period number in both the From and To fields.
From
Selects the first period in a range of fiscal periods or a single fiscal period. Enter the fiscal period number.
To
Selects the last period in a range of fiscal periods or a single fiscal period. Enter the fiscal period number.
Use this section to limit the report by employee. Use the Range setting to set a range of employee numbers. Use the List setting to specify a list of employees to be included.
All, Range, List (radio buttons)
Select the All radio button to ignore Employee reporting limits. Select Range to enter a range of Employees in the From and To fields. Select List to report on a list of selected Employees.
From
Selects the first employee in a range of employees or a single employee. To select a limited number of employees, enter the first employee's ID number or name in the range of numbers or press the lookup button and the Employees screen will come into view. Highlight the desired employee and press the Select button.
To
Selects the last employee in a range of employees or a single employee. To select a limited number of employees, enter the last employee's ID number or name in the range of numbers or press the lookup button and the Employees screen will come into view. Highlight the desired employee and press the Select button.
Edit Employee List (button)
Click the Edit Employee List button to add or remove Employees from the list of Employees to be included in the report. The following screen will come into view.
Available Records
All Available Employees that are not included in the list are displayed in these columns.
Included Records
All Included Employees are listed in these columns. Use the arrows to move selected records or all records between the Available and Included areas.
Print Inactive Employees (check box)
If this box is not checked, all inactive employees will be excluded from the report. Employees that have been laid off or terminated may be marked as inactive in their employee records. For information on changing the status of an employee, see the Personal Tab in Employees. The main purpose of this flag is so that these employees may be excluded and thus avoid cluttering reports with information about employees who are not currently working.
The report will attempt to print all the standard deductions withheld from each employee's paycheck. If more than 18 standard deductions have been used during the range of dates specified, the report may be forced to drop one or more deductions. In these cases, the user is able to specify which standard deductions should be included on the report.
Select Payroll Deductions (check box)
If this box is left unchecked, the report will attempt to print all standard deductions. If the box is checked, the button below will be enabled.
List of Deductions to Include (button)
Click the button and the following window will appear:
Use this window to specify which standard deductions are to appear on the report.
The report can print either the Employee ID or the employee Social Security Number as the employee identification.
Employee ID (radio button)
Select this option to have the system-assigned Employee ID print on the report.
Social Security Number (radio button)
Select this option to have the employee's Social Security Number print on the report.
If the Select Check Numbers box is not checked, all check numbers will be printed for the selected fiscal period.
Select Check Numbers (check box)
Activates the ranges defined on the next lines. This option may be used to limit checks to a particular number or range of numbers. To limit checks to a particular range of check numbers, enter the first and last numbers of the desired range. To limit checks to a single number, enter that number in both the From and To fields.
From
Selects the first check in a range of numbers or a single number. Enter the check number.
To
Selects the last check in a range of numbers or a single number. Enter the check number.
Click this button to save the current settings and print the report immediately, without having to return to the Report Title browse window.
Report Description- Check Register Listing
This report shows the activity which will reach the General Ledger Transaction File as a result of this posting. Each transaction is listed, with its unique reference number, description, check number (if any), journal line number, and amount.
Report Sample- Check Register Listing
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