Chart of Accounts Listing Chart of Accounts Listing
This program prints a list of the accounts in the G/L Master File. All accounts are set up through the Enter Accounts option from the General Ledger Main Menu. After selecting Chart of Accounts Listing from the General Ledger Reports Menu, the following screen comes into view.
The tabs are for sorting by Report Title, by User ID, and by Modify Date. These will be useful when the list of reports has grown.
Add or Change (button)
To modify the information used in generating the report, press the Add button or highlight the desired report title and press the Change button. For more information, see Add or Change a Chart of Accounts List
Press the Delete button and the following screen comes into view. Press the Yes button and the highlighted record will be deleted and the previous screen comes into view. If the No button is pressed, the program returns to the previous screen.
To print a report, press the Print button. See Printing Reports for more information.
Report Description: Chart of Accounts Listing
Report Sample: Chart of Accounts
Note: If the message "Nothing to Print" comes into view when the Print button is pressed, there are two main causes:
A. There is no information within the selected limits. Remove all limits, then, one at a time, reinsert the limits. If the report still will not print, insert a new report title.
B. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.
This button closes the program and returns to the main screen.
Add or Change a Chart of Accounts List
To Add or Change a report, press the appropriate button and the following screen will come into view. This screen displays the possible limits that may be set. No limits should be set if a complete listing of every account is desired. Several limits may be set to narrow the list down to a very small range of accounts.
Check the appropriate box and enter the desired limits. When all desired limits have been set, press the OK button to save the settings. Press the Cancel button to return to the browse screen without saving the settings.
Report Title
The title of the report. Warning: The title is used to store the selected limits. If no title is entered for the report, the message "Nothing to Print" will come into view when trying to print the report.
User
Enter the User ID of the report creator.
Lock (check box)
If this option is selected, only the User listed in the User field can change or delete this report.
All, Range, List (radio buttons)
Select the All radio button to ignore Account reporting limits. Select Range to enter a range of Accounts in the From and To fields. Select List to report on a list of selected Accounts.
These fields will be available if the Range radio button is selected.
From
Selects the first general ledger account in a range of accounts or a single account. Enter the general ledger account or press the lookup button and the General Ledger Account screen comes into view. Highlight the desired account and press the Select button.
To
Selects the last general ledger account in a range of accounts or a single account. Enter the general ledger account or press the lookup button and the General Ledger Account screen comes into view. Highlight the desired account and press the Select button.
Edit Account List (button)
Click the Edit Account List button to add or remove Accounts from the list of Accounts to be included in the report. The following screen will come into view.
Retrieve a Saved List / Save This List for Future Use (buttons)
Use these buttons to save the current list of included records for future use, or to retrieve a previously saved list. See Saved Report Limit Lists for more details.
Available Records
All Available Accounts that are not included in the list are displayed in these columns.
Included Records
All Included Accounts are listed in these columns. Use the arrows to move selected records or all records between the Available and Included areas.
Skip Inactive Accounts (check box)
Check this box and the listing will not print any transactions posted to accounts that are currently marked Inactive.
Indicate whether the report is to be printed in Account Number order, or arranged in Financial Statement order. If Financial Statement is selected and multiple financial statements have been created, a drop-down list box will appear allowing the user to select the desired financial statement format.
Readability Bars (check box)
Select this option to add Readability Bars to the generated Report. Click the color box to select the Readability format. The following screen will come into view.
Select the Readability Bar color or press the Define button to select a Custom Readability Bar color.
Include Notes (check box)
Select this option to add any attached notes to the report.
Portrait (radio button)
Specifies how the report is positioned on the page when printed. Portrait is the standard. Portrait is printed vertically.
Landscape (radio button)
Specifies how the report is positioned on the page when printed. Landscape is printed horizontally.
Click this button to save the current settings and print the report immediately, without having to return to the Report Title browse window.
Report Description - Chart of Accounts Listing
The Chart of Accounts Listing Report prints a list of the accounts in the G/L Master File.
Heading
The account heading consists of the report title, the date and the company name.
Layout
The accounts are printed in categories by account numerical order.
Number
This column contains the account numbers of all accounts. All account numbers in this column will be five digits long.
Description
This column contains the account name or description.
Debit /Credit
This indicates whether transactions made to this account will most often be debits or credits. "Debits" indicates debit accounts and "Credits" indicates credit accounts.
Account Type
This indicates whether this account is a Cash or Sales Account. This is used in Company Overview to isolate Cash or Sales accounts.
Checking
This indicates that this account is a Checking account. This is used in Bank Statement Reconciliation.
The following accounts have not been assigned to a General Ledger Group
Any account that has not been assigned to a General Ledger Group in Enter Accounts will be listed.
Report Sample - Chart of Accounts
