Print Accounts Payable Check Register

The Print Check Register option on the Accounts Payable Payments Menu is used to print the Accounts Payable Check Register. The following screen will come into view.

The tabs are for sorting by Report Title, by User ID, and by Modify Date. These will be useful when the list of reports has grown.

To modify the information used in generating the report, press the Add button, or highlight the desired report title and press the Change button. For more information, see Add or Change an A/P Check Register Report.

Press the Delete button and the following screen comes into view. Press the Yes button and the highlighted record will be deleted. If the No button is pressed, the program returns to the previous screen.

To print a report, press the Print button. For more information, see Printing Reports.

	Report Description: Accounts Payable Check Register
	Report Sample: Accounts Payable Check Register

Note: If the message "Nothing to Print"comes into view when the Print button is pressed, there are two main causes:

1. There is no information within the selected limits. Remove all limits, then, one at a time, reinsert the limits. If the report still will not print, insert a new report title.
2. No report title is selected. The report title is used to store the selected limits. A report title must be selected in order for the report to print.

To Add or Change a report, press the appropriate button and the following screen will come into view. This screen displays the possible limits that may be set. No limits should be set if a complete listing of all Accounts Payable Checks is desired. Several limits may be set to narrow the list down to a very small range of checks.

Following is a description of each of the limits. Check the appropriate boxes and enter the desired limits. When all desired limits have been set, press the OK button to save the settings. Press the Cancel button to return to the browse screen without saving the settings.

The title of the report. Warning: The title is used to store the selected limits. If no title is entered for the report, the message "Nothing to Print" will come into view when trying to print the report.

If this option is selected, only the User listed in the User field can change or delete this report.

Enter the checking account number. Press the lookup button and the General Ledger Accounts screen will come into view. Highlight the desired record and press the Select button.

If the Select Fiscal Periods box is not checked, all fiscal periods will be printed.

Activates the ranges defined on the next lines. This option may be used to limit fiscal periods to a particular period or range of periods. To limit fiscal periods to a particular range of periods, enter the first and last period number of the desired range. To limit transactions to a single fiscal period enter that period number in both the From and To fields.

Selects the first period in a range of fiscal periods or a single fiscal period. Enter the fiscal period number.

Selects the last period in a range of fiscal periods or a single fiscal period. Enter the fiscal period number.

Activates the ranges defined on the next lines. This option may be used to limit checks to a particular date or range of dates. To limit checks to a particular range of dates, enter the first and last dates of the desired range. To limit checks to a single date, enter that date in both the From and To fields.

Selects the first date in a range of dates or a single date. Enter the date. Press the lookup button and a Calendar will come into view. Highlight the correct date and press the OK button.

Selects the last date in a range of dates or a single date. Enter the date. Press the lookup button and a Calendar will come into view. Highlight the correct date and press the OK button.

Use this section to limit the report by vendor. Use the Range setting to set a range of vendor numbers. Use the List setting to specify a list of vendors to be included.

Select the All radio button to ignore Vendor reporting limits. Select Range to enter a range of Vendors in the From and To fields. Select List to report on a list of selected Vendors.

Enter the vendor number. Press the lookup button and the Vendors screen comes into view. Highlight the desired vendor and press the Select button.

Click the Edit Employee List button to add or remove Vendors from the list of Vendors to be included in the report. The following screen will come into view.

Use these buttons to save the current list of included records for future use, or to retrieve a previously saved list. See Saved Report Limit Lists for more details.

All Available Vendors that are not included in the list are displayed in these columns.

All Included Vendors are listed in these columns. Use the arrows to move selected records or all records between the Available and Included areas

If the Select Check Numbers box is not checked, all check numbers will be printed for the selected fiscal period.

Activates the ranges defined on the next lines. This option may be used to limit checks to a particular number or range of numbers. To limit checks to a particular range of check numbers, enter the first and last numbers of the desired range. To limit checks to a single number, enter that number in both the From and To fields.

Selects the first check in a range of numbers or a single number. Enter the check number.

Selects the last check in a range of numbers or a single number. Enter the check number.

If this box is checked, the report will not print any checks that have been voided.

Specifies how the report is positioned on the page when printed. Portrait is the standard. Portrait is printed vertically.

Specifies how the report is positioned on the page when printed. Landscape is printed horizontally.

Press the Load Defaults button to reset the parameters for the selected Report. The original parameter selections will be loaded. Parameters that can be limited by list or range will be reset to allow All items. Other Parameters will reset to their default values.

Select this option to add Readability Bars to the generated Report. Click the color box to select the Readability format. The following screen will come into view.

Select the Readability Bar color or press the Define button to select a Custom Readability Bar color.

Click this button to save the current settings and print the report immediately, without having to return to the Report Title browse window.

The Accounts Payable Check Register Report is a listing of the checks in the Accounts Payable Check Register File. The report heading includes the report title, date, company name and page number.

This is the name and number of the vendor or subcontractor to whom the check was made payable.

This is the individual items that comprise the check. For example: In the Check Register below Ace Iron Works has 5 Detail Amounts but only one Check amount. The Check amount is the sum of all the Detail Amounts.