Job Closing Job Closing
After a job is completed, it should be closed. This option is used to flag the jobs as "closed" and make the necessary transactions in the General Ledger. Transactions will be made for each cost code to transfer the costs from the job control accounts into the six closed job accounts for labor, materials, subcontracts, equipment, burden and general costs. A final set of job cost analysis reports should be printed before the job is removed. This option can be accessed through the Job Costing main menu. The following screen comes into view when Job Closing is selected. The Click on any column header to sort the listed jobs.
The user can choose Close Jobs to select Jobs for closing or choose Re-Open Previously Closed Jobs to select Jobs that should be re-opened.
Tag, Tag All, Untag All, Tag All Inactive Jobs
To "Tag a Job" is to select a Job. A Job is "tagged" if there is a check mark to the left of the Job ID Number. A Job is "untagged"(unselected) if there is no check mark to the left of the Job ID number.
To select a Job, highlight the desired Job. Press the Tag button or space bar to select the highlighted Job.
To untag a Job, highlight the desired Job. Press the Tag button or space bar to deselect the highlighted Job.
To tag only inactive Jobs, press the Tag All Inactive Jobs button.
Tag the number of the job(s) to be closed, then press the Closed Tagged Jobs button.
This button is the only 'EXIT' button in the accounting system. Because the process being done is 'Closing' a job, the usual Close button has been renamed to Exit. The Exit button closes this program and returns to the main screen.
Press the Close Tagged Jobs button and the following screen comes into view.
Make Job Closing Transactions to the General Ledger (check box)
If it is desired to close the job without making any General Ledger transactions, remove the check from the Make Job Closing Transactions to the General Ledger check box.
Delete Tagged Jobs after Closing (check box)
If this box is checked, all Jobs closed in this closing will be deleted after they are closed.
Press the Proceed With Job Closing Posting button and the following screen will come into view.
Select the Fiscal Period to which the Transactions should be posted, or press the lookup button and the Fiscal Period Maintenance screen comes into view. Highlight the desired fiscal period and press the Select button. When the desired fiscal period is chosen, press the Post button. Press the Preview button to see a preview of this posting.
The system will post the Transactions in the tagged Batches. The General Ledger Summary of Job Close Posting Report will be printed, then the following screen comes into view.
If the Finish button is pressed, the posting process is completed. If the Undo button is pressed, the process is aborted and the program returns to the Job Closing Screen. The data is returned to the state it was in prior to the posting.
Press the Test Tagged Jobs button and the following screen comes into view.
This screen displays all the open Accounts Receivable Invoices associated with the tagged job or jobs.
Press the Recent Transactions tab and the following screen comes into view.
This screen displays all Recent Transactions posted after a certain Fiscal Period. Enter the desired Fiscal Period or press the lookup button and select the Fiscal Period from a list of Fiscal Periods.
Print (button)
If the Print button is pressed, the system will print a listing of all Open Accounts Receivable Invoices and Recent Transactions displayed on the two tabs above.
Report Description -General Ledger Summary of Job Close Posting Report
This report is very similar to any other General Ledger posting report. Each transaction is listed with its account number, period, date, journal ID, description , cost disbursement, Quantity, and transaction amount.
Report Sample -General Ledger Summary of Job Close Posting Report
