Reconciling Job Costs

Select the Accounting Overview option on the Overview Menu. Select the Job Income and Cost tab the following screen will come into view. The following fields are for information only and cannot be changed from this screen.

In the Job Income & Job Costs section, General Ledger Totals and the Subsidiary Ledger Total amounts should be the same. The Trouble Scan button may be used to isolate suspect records. Trouble Scan allows each suspect transaction and/or a complete listing of all suspect transactions to be viewed. The system looks for G/L Transactions which were posted to Job Cost Control accounts, but do not have an associated Job and Cost Code number attached. It also searches for transactions which have job and cost code information, but were charged to a G/L account which is not designated as a J/C control account.

Once suspect transactions have been isolated, the Trial Balance tab may be used to View the Transactions in question. Highlight the desired account and press the View Transactions button and a complete listing of all transactions for the selected account will be listed. The View Detail by Account button will list all the transactions for the highlighted account for one fiscal period and the Beginning and Ending Balances for this account.

The same information contained in the balance back overview screen may be obtained through printing a GL Summary Trial Balance Listing and the Job Cost Summary By Cost Type and Job Income Summary Reports.

Job Cost Summary By Cost Type and Job Income Summary

Print these reports for all jobs. Make sure that the totals Amount Billed from the Income Summary and the totals for each cost type on the Cost by Type summary agree with the General Ledger Trial Balance.