Credit Entries and Voided Checks: Payroll

Making reversing entries in the Payroll module can only be accomplished by voiding a paycheck or a timesheet. Entering negative timesheets will not work. This means that if a payroll posting report reflects incorrect hours or amounts for a certain employee, paychecks can be run and then voided, or the unpaid timesheet can be voided.

Voiding Paychecks

The accounting system includes an automatic paycheck voiding program. This program requires only that the employee number be entered and the number of the check to be voided. Entering Voided Checks is done through the Hand and Void Checks option on the Payroll Main Menu.

The entry screen below is used to enter voided checks.

Paycheck Voiding is an automated procedure. Simply enter the Employee ID and Check number and the accounting system does the rest. The system will then retrieve and display the check stub information for the check in question. If this is the desired check for voiding, press the OK button and the check will be placed in the Batch ready for voiding during the next payroll posting process.

When the voided check is posted, the system can reverse the cash transaction and all timesheet information associated with that check. Optionally, the posting can reverse just the check transaction and leave the timesheet ready for subsequent check printing. A Third option it to totally reverse the check and the timesheet, but leave a copy of the timesheet in an unposted timesheet batch.

Voiding Timesheets

The accounting system also includes an automatic timesheet voiding program. The entry screen below is used to select timesheets to be voided.

The list box includes only timesheets that have been posted, but for which paychecks have not yet been printed. Simply tag the timesheets to be voided and indicate whether or not to create corresponding timesheets in an unposted batch for subsequent editing and re-posting.