Purchase Options
The accounting system allows the user to create a dictionary of Purchase Options and to draw from that dictionary when creating job budgets. This can greatly speed up the process of setting up or modifying a job budget. To update the dictionary of Purchase Options, select Purchase Options from the Job Costing menu. The following screen will appear:
This is a list of the currently stored Purchase Options. Click Add to add a new Purchase Option or Change to edit an existing one. The following screen will appear:
Option ID
Use this field to assign an ID number to the Purchase Option. The field will take alphabetic and numeric characters.
Description
Enter a description for the Purchase Option.
Customer Price
Indicate the price that will be charged to the customer for adding this Option. When the Option is imported into a job budget, the job Contract Price will be increased by this amount.
Additional Days
If this Purchase Option will require additional days to be added to the duration of the project, indicate how many days in this field.
Cost Code List
This is a list of the cost codes which will be affected by this Purchase Option. Click Add to add to the list or Change to modify the highlighted cost code. The following screen will appear:
Using this screen, provide the necessary information for updating the job budget when this purchase option is imported into a job budget.
Cost Code
Enter (or select using the lookup button) the desired cost code.
Cost Type
Indicate the cost type.
Item Cost
Indicate the additional cost this purchase option will add to this cost code budget.
Quantity
Indicate the additional quantity this purchase option will add to this cost code budget.
Unit Name
Specify the unit name for measuring the quantity entered above.
Subcontractor
If this is a subcontract cost type, enter the number of the subcontractor who will perform the work.
Once all entries have been made, the Purchase Option will be displayed in the Purchase Options list box on the main purchase options screen. The Purchase Option is now available for adding into a job budget.