Export Account Reconciliation File

After Checks have been printed, the software can export a text file that can be sent to the bank upon which the checks are drawn. The purpose of this file is to alert the bank in advance of which checks were written, in what amount, and to whom. Some banks refer to this service as Positive Pay. Before attempting to set up this feature, contact your bank and request instructions regarding how this export file is to be structured.

Once the software has been set up to create this file, it is automatically created at the end of each Check Printing process. However, some users prefer to generate one text file at the end of the day that contains all the checks run during the day. To export a text file manually after checks have been printed, access this window by selecting one of these three menu options:

•General Ledger > Export Account Reconciliation File

•Accounts Payable > Payments > Export Account Reconciliation File

•Payroll > Payments > Export Account Reconciliation File

The following window will appear:

List of Check Postings

The window contains a list of all recent Check Printing processes. The records are listed with the most recent postings at the top.

Tag/Untag (button)

Use this button to tag one or more check postings for which a file should be exported. A record can also be tagged or untagged by clicking in the first column. If multiple records are tagged, make sure they all have the same checking accoung, as the system will be unable to create a text file with multiple accounts.

Setup (button)

If this button is pressed, the setup window for setting up the Account Reconciliation File is displayed.

Export (button)

Click this button to export the text file containing all the checks in the tagged postings.